Editable tag list to keep content organized

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Cronycle provides a full content curation workflow, that includes organizing curated content. We empower teams to control a tag list across their organisation. Such a system is necessary to keep a tight and meaningful taxonomy. We covered this point on a previous post about keeping tags organized. Now, you get an editable tag list to keep content organized.

Reminder of what is the organization tag list

If you are using Cronycle for content curation and have an Enterprise subscription, you may have noticed that admin users can set up the list of tags. When that is done, only those listed tags can be applied to content – across all boards within your organization.

What has changed?

Until recently, the list used could only be modified by adding a new CSV file. This option, which replaces with the new CSV, is still available. But now, you can also build and modify the tag list within the admin console interface. It is much easier to add a new tag, without having to juggle several tools. But it is not too easy either, ensuring your organization tag list continues to keep content curation organized.

A list of tags to organise educational content per course

What else can you do now to keep content organized?

Other options include:

  • Download the current list of tags as CSV – useful to take your list across to other tools, for example building your SEO tag list
  • Replace with a new list (CSV): in this case, the current list is deleted and replaced with the new one you upload. Tags already applied to content you curated will not be affected. But the available tags going forward have changed.
  • Select and batch delete, or delete single tags. Here as well, deletion impacts available tags going forward only, and does not remove tags already applied on content.

When adding new tags using a CSV, remember to follow the instructions on how to format tags. You find this information, and more, in the Q&A on the page:

Cronycle expects a CSV file containing the first column with the list of your tags. Other columns will be ignored. Remember that tags cannot contain spaces, special characters or more than 40 characters.

Language compatibility

We’ve also worked with one of our client on making sure it works in languages using characters such as French é, ç or à. We did a few updates to improve this aspect as well, making sure the editable tag list keeps content organized in many languages. Let us know if you spot something missing in your language!

Metrics on the tag list

What’s more, you can now see the total amount of instances for each tag: how many times has each one been applied across all the boards within your organization. In the example above, the imbalance between course tags is quite striking, corresponding to a lack of reference material for some courses. This is one of the first metrics we added, you will start to see more of these going forward, helping you fine tune your content curation process.

If you want to know more about the editable tag list and how to keep content organized, or what our Enterprise plan offers, check our pricing page and contact us.

Ever more collaboration on content from your boards

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We recently did some updates to how you can do collaboration on content from your Cronycle boards.

A new tutorial

For one, we wrote a complete tutorial on board collaboration, including invites, actions on the boards, and publishing. If you are new to Cronycle, you probably find everything you need here.

Board contributor rights

If you are already familiar with Cronycle, here is a bit of explanation of what changed. Board contributors can now do everything the board owner can do, except:

  • Delete the board
  • Publish to Slack and Buffer (because they require personal authentication to those services).

This means that all board contributors can delete and modify content, change board name and description, publish to the other four alternatives (newsletters, RSS, WordPress and Curated Feed).

Board ownership transfer

Another addition to collaboration on content from your boards is board ownership transfer. You will find it in the board settings panel (click on the cog wheel to open it). Expand the information section: by the name of the board owner, there is now a button to transfer ownership.

Transfer board ownership from the settings panel

Note that the transfer can only be done towards another board contributor. So remember to add the relevant contributor before, by clicking on the people icon, just left of the cog wheel.

And also copying across boards

We also did a few updates related to how content is copied across boards. This is very useful in teams who do collaboration on content from their boards: the same content or story arc can be relevant to several collaborators.

First, know that you can copy content across from one board to another. To do that, click on the … at the top of the board tile, and select Copy to Other Board. You will then be directed to select the board to add this content to. Note that the original content stays on the original board.

We changed two things in relation to this feature:

  • we allow the same article to be in several story arcs (ie groups) when some have been copied across
  • we let you decide whether or not to copy the tags and summary to the new board

Don’t hesitate to provide feedback on how boards work (or don’t) for you from our contact form!

Curate from your source library

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Cronycle feeds aggregate content from several sources, combining RSS (a standard for sharing web links), Twitter handles (web links shared on Twitter by these handles) and Cronycle Topics (our own automated curated feeds). This article is about our new tutorial for advanced mode for this aggregation: how to curate from your source library.

In Cronycle, there are indeed several ways to create a feed aggregating sources:

  • From the Create Feed option in Feeds: easy mode recommended if you are relatively new to Cronycle and to curation.
  • From the library of sources: our advanced mode, described here.
  • For Cronycle Topics only: search any Topic in the top search bar or on the Discovery page.
Click or tap on Manage all Sources to access the source library discussed here

When should I curate from the source library?

There are different cases when you may want to use the source library:

  • You imported or want to import a large amount of sources, either via an OPML (if you came from another aggregator) or a connected Twitter account. The library is where the results of the import will appear and where you’ll be able to build feeds.
  • Your team shares sources: read more on how to manage sources collaboratively.
  • Over time, you have manually added a large amount of sources, and reached a point where a spring clean is welcome

What does the source library do?

Cronycle’s source library lists all the sources you have added in feeds and imports. It also lists the Cronycle Topics you are currently using. You can add and remove sources, search and filter the listed sources, create feeds to read, and folders to further organize your sources.

A source library in Cronycle

How to use the source library?

Our tutorial here explains how to:

  • Find the sources I am looking for in the library?
  • Add more sources to my library?
  • Remove sources?
  • Create feeds from sources in the library?
  • Use folders? (and what they are)

We’ll keep you posted!

We are currently working on a new view for folders, to let you view and modify them. Stay tuned:

Introducing an easy way to aggregate content

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Content curation requires the aggregation of several sources within a single view that can be easily scanned. In Cronycle you can aggregate content in Feeds. Applying filters on top of this content aggregation helps information workers organise incoming content in a particularly relevant manner. Cronycle also lets you save, organize, and publish content (check our product page if you are not familiar yet).

What sources does Cronycle aggregate?

For each feed, you can collect content from different sources: RSS feeds, Google Alerts, Twitter handles (we retrieve links shared) and our own Cronycle Topics.

You can also subscribe to your favourite newsletters and have them delivered in a specific feed.

How does it work?

Today, we have just updated the way in which you create feeds: it is now easier to collect several sources into one feed, from the Feeds page. Simply click on Create Feed (top left) in our Webapp. (Our iOS app works in a very similar fashion too).

This opens a full screen interface dedicated to creating your feed, so you can concentrate on this task. You can see suggested or trending Topics, Curated Feeds from your own organization (if you have a team in Cronycle), and the possibility to subscribe to newsletters. And at the top, you can search any subject you are interested in.

You can preview the kinds of articles coming from each source to check the quality and relevance of the source. Once you decide a source is good to add to your feed, simply click on the plus icon. You can select several sources. They appear in the right frame, as seen below:

Once you have a good set of sources, you can click on Done, name your feed, confirm… and see the resulting feed which aggregates the content. Note that you cannot add more than 5 Cronycle Topics (our automated feeds) per feed.

Achieve better relevance

You can make your feeds aggregate content with even more focus and relevance by adding your own keywords to include or exclude, or by switching to advanced mode for boolean operations.

Tags that remain organized

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A major part in the art of curation is organizing content. Cronycle proposes several levels of content organization:

  • Content pinned onto boards: worth saving, often associated to one or several large categories / boards.
  • Content with one or several tags: relevant to specific subject(s), criteria, workflow status, or anything you can describe in a set of tag words.
  • Editor approved content: content ready to be sent to publishing.

On your boards, you can filter and search across several criteria, on a single board, or across all boards. Also, when adding tags, we display those already used on the current board to help you apply the same tags again.

But now we go a step further, with Organization tags.

We noticed that managing tags is difficult enough for one person, and very quickly gets out of hand in teams. We worked with some of our customers to provide teams a way to have a controlled tag list, applied across the organisation.

Admin users can upload a CSV file of their tag list. From that point onwards, users in their organisation can only apply the listed tags. To update the list, the admin can replace it any time by a new tag list. Next month, it will be also possible to edit the tags within the list, in Cronycle.

Note that this feature, and the brand new Admin Console to access it, is only available for Enterprise users.

Start to curate in Cronycle: import OPML

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You can easily start to curate content using Cronycle: we let you import the standard file (OPML) from feed aggregators, import your Twitter contacts (Pro Trial, Pro & Enterprise plans only), get suggestions based on your Twitter activity and/or search for RSS feeds, Twitter handles and our automatically curated feeds on 50k Topics. We even have a Chrome and Safari extension to save single pieces of content or to grab RSS. This is an important start in our end-to-end workflow, to let you curate, organize and publish content.

This post is about importing OPML.

How to import sources using an OPML file

RSS aggregators let you export sources as an OPML file. This is a standard file format that consists of a list with structure and links. In the case of Feedly, the OPML file groups sources together, by feed.

In Cronycle, we have a source library to import and manage sources (in Feeds, find “Manage all sources” to the bottom left).

When you import an OPML file, you will see that all the sources appear in a list. Also, if you want to keep the same feed structure as in Feedly, you can filter sources by folder, select all, and click on Create Feed.

Then, you can name the feed, add or remove sources, and even start to add keyword filters. Save, and your feed is ready to check through!

A little work about source pooling…

Our Enterprise plan includes a unique functionality: the ability to pool sources across your organisation. All curators and admins within the organisation can see the same sources and build feeds.

We’ll soon have more news on this space, as we’ll make it more collaborative…