cronycle lets you collaborate on sources for content curation

Collaborate on sources for your content curation with source pooling

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This post is about how to collaborate on sources when doing curation as a team. Cronycle has a unique feature – Source Pooling – that allows just that for Twitter and RSS sources, as well as Cronycle Topics. It is available to our Enterprise plan subscribers.

Why collaborate on sources?

A team collectively curating content can share sources for several reasons. Here are a few:

  • Share the load of scanning for relevant news: ensuring there is no duplication of work
  • Read the same content to have same information for discussions and decisions
  • Help junior or non expert team members get to quality content efficiently
  • Share good sources relevant to another team member’s focus – this was the case for our customer Taylor & Francis

If you use it (or consider doing it) for other reasons, let us know. It can help us improve our solution!

What can be achieved with source pooling?

Cronycle Enterprise users who collaborate together are grouped in worspaces which we call “Organizations”. Within an Organization, team members share several work items: sources, feeds, boards, publishing, tags and contacts (for sending newsletters).

Then, there are two ways to curate from sources: either directly from the feeds (easy mode – read more here, available also for Individual users), or from the library of all sources (advanced mode). In both cases, with an Enterprise account, you can collaborate.

When sources are pooled, all users within the organization can see all the sources across all the contributors, in the Sources Library. If Vijay adds a source, Kate will see it in her library. And vice versa. Before you take the decision to share sources, you may want to consult your team.

In the sources library, once you pool sources, team members can see the amount of feeds each source is used in, the list of these feeds, who added and when. Feeds can be used for filtering too.

Each team member can then use the sources anyone added to create custom feeds. They can also discuss how best to structure feeds as a team. However, the sources remain owned by each user. If a user leaves the workspace, we’ll stop fetching new content for the sources they own. But with Enterprise plans, the admin users can transfer a deactivated account to another, active user. This user is now the new owner of sources, and new content is fetched.

Note that we don’t allow to share newsletter subscriptions, they remain personal and do not appear in the sources library.

How to collaborate on sources?

First, you need an Enterprise account with admin rights. Inviting someone and setting them up as admin happens from the Admin Console, in the Users page. Only the organization owner can nominate admins.

When you have taken the decision to start pooling sources, go to the Admin Console. Under Configuration, select Sources. There is a simple switch to enable and disable source pooling.

cronycle lets you collaborate on sources for content curation

Now, go to your Source Library (click on Feeds, and then Sources Library in the bottom left). Depending on the amount of sources across the organization, loading the whole sources library could take a little longer. This is particularly true if you connected a twitter account with a lot of followees, or imported large OPML files with many RSS links.

You will see that the source pooling switch is also available on this page (sources library):

collaborative content curation

You are now all set up: in the source table above, you can see all the sources from your organization, ready for you to build feeds. The library is designed to make it easier to manage large amounts of sources within a team.

Remember that each user owns their sources:

  • If someone is deactivated, and source pooling is on, we continue to get new content from their sources. However, we recommend admins transfer deactivated accounts to active collaborators so the sources can used properly or cleaned up. This can be done from the Admin Console, in the Users table.
  • In an organization with source pooling on: if Tom had connected his Twitter account and then left the organization (deactivated account), the Twitter handles that came through his connection to Twitter are removed from the sources library and the feeds – across the organization.
  • If Anna removes one of her sources from her library, this source will be removed from all the feeds in the organization (those she owns, collaborative feed(s) she is contributing to and others’ feeds). We send a notification about this event to remaining feed contributors in the case of collaborative feeds.

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